Print Tracking Software In Nigeria
Print Tracking is designed to help businesses and educational institutions of any size centralize print management. It allows you to control, track, and audit print usage as well as setting quotas to cut toner, ink and paper wastage. Print Tracking also provides secure, instant access to documents needed at any location and eliminates wasted paper and consumables. It can secure the company’s confidential information, enable secure printing with ID badge on all printers, improve company workflow, saves time and money throughout your organization. Technology is moving swiftly, and like it or not, the world is shifting into the age of Big Data. New developments enable quick and efficient data gathering. And of all enterprise data gathering applications, printing management is probably far from the first thing that comes to an entrepreneur’s mind.
A Print management software (PMS) is a software system designed for the effective management and optimization of print devices and related processes. It is useful in the management of the volume and nature of print materials. Nevertheless, printing is just as integral to daily business operations as more obvious communication platforms as telephones or email. Optimizing your print environment with the right printer management software can have a huge impact on the way that you run your business. Dedicated printer management software tools make it possible to manage every aspect of printing within a business network. At the same time, they provide a way to collect and present printing data to help business managers make more data-driven decisions and take data-driven actions regarding their print environment. And simply collecting enterprise printing data doesn’t mean much unless you can turn that data into actionable information. A printer management software is an excellent tool that can be used to organize the printing information that you collect in a way that makes practical sense so that you can make better-informed decisions that can ultimately help you save time, money, and other critical resources. Printing management software data enables organizations to control and manage their printing environment, reduce waste, cut costs, and promote greater growth for the future of the business. And In terms of assuming greater control of the printing environment, print tracking allows administrators to determine which department or even which specific printer or user is constantly producing large volumes of print, spotting specific behaviors and activities that may be adding unnecessary printing costs to your overheads. This kind of information can be useful in establishing better policies to promote more economical and cost-efficient printing habits.
A couple of the reasons you invest in printing equipment or print services are to reach your goals of increased productivity and eventually lowering costs. There are a variety of print management software programs that can be installed on your devices to help you track productivity and identify these cost-saving opportunities. Your print provider can help you integrate your multifunction copiers and printers with these print management software solutions and assist in identifying cost saving adjustments.
Good print management can likewise help reduce waste. High page counts lead to higher overall printing costs because every page represents not only a physical sheet of paper but also other resources that are required for producing such an output. Add color pages and prints into the mix and you are dealing with even more consumables. And having complete oversight of these printing data and details will allow you to better control printing activities and reduce waste while cutting costs as you pursue greener policies that help encourage the use of fewer throwaways. In large scale organizations, this can add up to significant cost savings over the long term. Also importantly, printing management helps promote an organization’s growth by redirecting printing savings to other important things—like investing in better infrastructure or perhaps hiring additional employees to help usher in more opportunities for greater growth.
Selecting the Right Tools
When choosing a print management solution, be sure to select a system that can easily be deployed across your network. This way, you won’t need to pay extra from complex installation and or adaptation especially when dealing with a huge printer network. Here are some of the software solutions we’ve found successful and scenarios for how they have proven to be useful.
Valuable Print Management Software
PAPERCUT : PaperCut is a print management software that silently tracks employee usage by individual, office or department and provides reporting of usage costs compared to budgets and environmental impacts. A perfect example of this software integration is for education institutions – from small town high schools to international universities. Many schools, in order to cut down on their costs, require students to be responsible for what they are printing. PaperCut allows the schools to track usage by user and charge each individual accordingly. Additionally, schools (and businesses) can assign print quotas to departments that allot a certain dollar amount or number of pages to be printed in a day, week, month or custom date range. When that quota is met, that department will no longer be able to print unless granted permission and their print quota is adjusted.
EQUITRAC : Equitrac is a print tracking and cost recovery software solution that can be integrated with HP, Sharp, Canon and Konica Minolta multifunction printers. Once implemented it can help your organization reduce waste, recover costs, enhance security and simplify IT support. Here are some of the features and capabilities according to Equitrac :
- Reduce overhead costs by automatically capturing, tracking and allocating every print job
- Increase productivity through streamlined operations
- Gain control and management of printing
- Increase document security
- Minimize print waste and toner consumption
Not until Six months after installing Equitrac a financial services organization uncovered some of the causes for their growing monthly printing expenses. A report pulled through Equitrac noted that most employees were printing their lengthy reports one-sided and in color. This was not done intentionally, their devices were simply defaulted to these settings, and only after using Equitrac did they notice how much it was increasing the costs to the organization.
This financial services organization immediately made the necessary default setting changes to two-sided and black-and-white. Additionally, through Equitrac, they set up a process that redirected print jobs to the most efficient machines. This reduced the use of personal printers with a higher cost per page, which were being used simply for convenience.
UNIFLOW : Uniflow is a software platform for print, scan and device management, designed to bring the full value of multi-functional printers, scan devices and large format printers to your organization. The modular structure of uniflow and the powerful multi-vendor support allows the system to be built depending on your organization’s exact requirements. Each month the Finance Director of a regional healthcare clinic is provided graphical reports that provide detailed usage reports by printer and by user. These reports assist her in financial planning and managing payments to print vendors. One of the valuable uses of this software allows the Finance Director, along with the clinic’s Managed Print Services provider, to monitor the use and efficiency of each device. This clinic included a handful of older machines that were still functioning well but close to the end of their life. In anticipation, they monitored them closely and were able to identify the right time to replace these machines with more efficient devices. This allowed the clinic to prevent unnecessary expenses that can be caused by aging, inefficient printing technology or premature replacement.
Combining these print management software programs with the expertise of a print provider can improve the productivity of your employees, the efficiency of your print technology and the effectiveness with which your dollars are allocated. Still, Look for a system that is applicable to your network regardless of your existing IT setup. It’s also important to find a printing solution that offers a clear view of your entire print network and environment so you can collect comprehensive printing data that can help you make informed decisions about your printing needs.